A. Job Responsibilities

1. 1. Excellent organizational skills
   2. Professional in all aspects of his/her behavior.

1. 1. Good Communication skills, both oral and written.
   2. Ability to multitask and work in a fast-paced environment. 
   3. Must be self-motivated and work without direct supervision.
   4. Ability to organize and prioritize workload to meet deadlines.

1. Monitor and maintain credit card software, ensuring upkeep of users, card numbers, jobs and job cost codes, then upload them into Foundation system.
2. Responsible for reconciling credit cards each month.
3. Communicate with Project Managers on billing for monthly processing and enter approved quantities into Foundation.
4. Responsible for creating invoices using AIA billing method or itemized billing as required.
5. Execute lien waivers as required by customers.
6. Email invoices to customers with supporting documents to customer portals as needed.
7. Update Accounts Receivable billing sheet.
8. Update Construction L10 data including current AR weekly.
9. Responsible for entering production quantities weekly and communicating to Project Managers.
10. Assist with other tasks as needed

1. Lives out and promotes the Company's core values of Safety, Integrity, Communication, Excellence, and Determination.
2. Customer Service – Manages difficult or emotional situations; Responds promptly to employee needs; Meets commitments.
3. Planning/Organizing – Prioritizes and plans work activities; Uses time efficiently; plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
4. Adaptability – Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events. Able to operate with a sense of urgency when necessary and juggle multiple projects with competing deadlines.
5. Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions.
6. Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others’ ideas and tries new things.
7. Communication - Excellent communication skills, including listening, asking clarifying questions when needed, writing, and superior attention to detail.

1. 1- 3 years of experience in administrative or accounting duties, preferably in a Construction Industry.
2. Expert level in using MS Office Suite (Outlook, Word, Excel, PowerPoint, Teams…)
3. Strong computer skills and the ability to learn new systems and software quickly.
4. Excellent verbal and written communication skills. Proficiency in written and spoken English.
5. Highly organized and detail-oriented with strong time management abilities.
6. Ability to multitask and prioritize in a dynamic, fast-paced environment.
7. Willingness to learn and adapt to evolving business needs and technology.